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Data mapping is a system of cataloguing what data you collect, how it is used, where it is stored, and how it travels throughout your organization and beyond. There are various ways to achieve this goal – whether through a simple spreadsheet or a dedicated data mapping program – and the extent or limit of your data mapping will depend on your business.

The GDPR is all about updating existing systems and implementing new ones to ensure the safekeeping and fair treatment of the user data you handle. But in order to properly assess data security, you must first be able to track a piece of data from the point of collection to its eventual deletion. Without a bird’s eye view of the entire lifecycle of your data, any security measures you implement will be piecemeal at best. Not only is data mapping an essential foundation for carrying out the overall aims of the GDPR, but it’s also directly mandated by multiple articles of the regulation.

A data flow map provides an organization with a visual overview of all the data that it collects and stores. The map should pinpoint all of the locations where personal data is stored, which includes data located both within and outside the controller’s organization. Using the map, an organization can gain insight into the potential risks related to its data.

A fundamental part of General Data Protection Regulation (GDPR) compliance is understanding what personal information you are collecting and processing from customers. With the right template, you can ensure that you company’s data processing activities are compliant with the new set of policies outlined in the GDPR.

This template will be useful for data security professionals. You can use this template to prepare detailed instructions for retrieving, processing, storing, accessing data, and data retention time. You can prepare a presentation and send slides to employees for preview, then have a joint meeting and explain each slide in more detail. Government organizations can use this template when conducting training workshops to familiarize themselves with GDPR policies.

This template will also be useful for statisticians and data analysts. You can use this template to explain to new employees the basic principles and rules of processing customer data. Also, this template can be used by marketers when collecting and processing data about the needs and preferences of the client. You can prepare a presentation that will explain the main aspects of the GDPR and introduce a mandatory review of the presentation for every new employee or every quarter.

With this template, compliance teams and marketers can simply document and display the forms of data that are being collected and processed by your organization. With GDPR still being very new, you may be called upon by senior executives, compliance teams and stakeholders to demonstrate the use of consumer data. You can now be prepared with this seamless template that’s easy to edit and customize. The data map includes key fields, which are: sources of data, personal data, reasoning, handling, disposal, consent, subject, mission critical data, and sensitive personal data. Each category has its own column (in vertical and horizontal format) with a check box. You can also add custom notes to each column with rationalization and context for your audience.

The GDPR Policy Requirements Map template consists of four slides, which are made in a bright color scheme and have a large number of tables and infographics. The slides in this template have all the tools you need to build a professional business presentation. If necessary, you can independently change the size and color of the font, the location of infographics and graphs.