Business Readiness

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For all their sophisticated project structures and discipline, many project methodologies today lack a critical planning component — a built-in readiness assessment process. Just how ready is the environment for the new system, product, or process the project is about to bring? Preparing for readiness is not something done just prior to turning the key to open the door. This process needs to be activated earlier in the project and it needs to be rigorous. Readiness must be woven into the project fabric and developed even as the project requirements and specifications are being created. Readying the environment means looking well beyond the system, product, or process the project will create and looking to the world in which these will function. Typically, the business case that is developed to launch a new project is presented at a more strategic level. It envisions how a new product, a new processing facility or a redesigned workflow will grow market share or revenues, or how it will reduce operating expenses. Systems can be part of the equation, but they are not the only component. To really be successful with our implementations, we must view the project delivery from a broader perspective. Operational readiness significantly enhances the chance for project success by preparing the end-user environment. The concept of readiness embraces five of the nine PMBOK Guide Knowledge Areas — Scope, Time, Cost, Quality, and Risk. The readiness assessment illustrates where the operating environment is and is not prepared for pending project implementation. If properly, the people who will ultimately performed own the new system or operating environment become proponents of the change, prepared to support the implementation. The primary tools of an assessment include a series of templates and reports – Pre-Assessment Success Factors, Implementation Checklist, Risk Assessment Report.

Business Readiness template will be primarily useful for startups. You can use the slides in this template to prepare a competitive analysis and your team’s readiness to launch a project. Project managers can use this template when discussing a project with stakeholders and project teams. You can display on slides the stage of readiness for each stage of the project. Also, the slides of this template can be used by engineers and plant managers in preparation for the launch of a new production line. You can provide a list of equipment readiness, electrical and drainage systems, fire safety, transportation and warehousing. Also, this template can be used by construction companies when preparing projects for the construction of residential complexes or industrial enterprises and warehouses. Company directors can use this template when designing their company strategy. This template will also be useful for lending institutions and banks when assessing the potential return on investment in a business. You can change the size and position of blocks on the slides according to your corporate requirements.