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Requirements gathering is one of the most essential parts of any project and adds value to a project on multiple levels. When it comes to smaller budgets, tighter timelines and limited scopes, exact documentation of all the project requirements become crucial.

Many projects start with basic lists of requirements only to find out down the line that many of the customers’ needs may not have been fully understood and implemented. Requirements gathering is an exploratory process that involves researching and documenting the project’s exact requirements from start to finish.

Without outlining specific requirements, such as scope, cost overrun, and deadlines, your entire project will be affected. This could result in the design of the product being negatively impacted or other developmental delays.

Some requirements gathering tools and templates may work better for some projects but not others. Here are some basic tools that teams can use to effectively gather requirements – Context Diagram, Mind Maps, Use Cases, AS-IS And TO-BE Models. Once you have successfully documented expectations and objectives, you can create a cohesive requirements management plan that is measurable, quantifiable, and actionable.

Over 70 percent of projects fail due to a lack of properly gathering requirements. The importance of requirements gathering is often underestimated and neglected. However, it is an essential part of any project’s success. Understanding fully what a project will deliver is critical to team efficiency, morale and results. The right template will save you time in gathering requirements, particularly as you work on collaborative projects that require the inputs of several teams. No matter how complex your project, this template will coach you through the requirements gathering process.

This template will primarily be useful to project managers. You can use this template to get started with your project. You can introduce and briefly describe the main types of client requirements to your audience. This template will also be useful when discussing a project in weekly sprints between software developers.

Also, this template can be useful for construction companies. You can prepare requirements for each of your contractors who are involved in the construction of a new home and shopping center. Also, this template will be useful for managers in production. You can use the slides in this template to help you prepare instructions for operating equipment or instructions for servicing complex equipment.

This template will be useful for business trainers and university teachers when preparing their courses on project management or development of technical specifications. This template can also be used by purchasing managers when conducting tenders and setting requirements for suppliers.

This PowerPoint template is for all functions, but particularly useful for design, operations, marketing, technology, human resources, and project management. Each of the five design templates distinguish stakeholder categories in sequential order and their requirements in a bulleted format. Two templates have a light bulb illustration, which centers the requirements field. This is an attractive option for presenting to senior stakeholders and executives. All templates can be customized to reflect your project no matter its size or scope. If necessary, you can independently change the size, color and position of text boxes and infographics. Requirements Gathering Process template will organically complement your old presentations and will take its rightful place in your collection of professional presentations.