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Most businesses will, at some point, use contractors to install new plant and equipment, or make modifications to existing plant, equipment and buildings. Some will need completely new premises to be constructed in order to fulfil their business goals.

A handover comes at the end of the project to install, construct, or modify an asset. It usually involves the client formally accepting the asset, the work area, and relevant information from the contractor. The handover process should ensure that the client is confident their new asset is ready and safe for use and that they are able to operate, manage and maintain it.

Sometimes, clients are left with a seemingly random bundle of documents and a sense of confusion about how to operate, or maintain their new piece of equipment, or building. In the worst cases, assets with obvious and dangerous defects have been handed over to clients. However, there are some general principles that can help ensure the process runs smoothly.

To make sure they have what they need at handover, clients should make their expectations clear at the outset of the project. This helps prevent confusion or contention later on. To clarify what those expectations are, clients should consider the four issues – What information and documentation should be available at handover, 

How the client will gain assurance that the asset is operating as required and expected before accepting it, What instruction or training should be given to whom on the operation or maintenance of the new asset, Details of the required, or recommended maintenance regime.

Choosing the right contractors to be involved in the construction, installation, or modification of the asset will benefit the whole process enormously. 

When reviewing a contractor’s risk assessments, method statements and arrangements the client could check that contractors have method statements for their commissioning activities. Tender and contract documentation should set out the client’s expectations and specify that a certain percentage of the contract sum will only be paid upon satisfactory completion of handover.

The handover process represents an incredibly small percentage of time when compared to the overall life of an asset. However, if managed effectively, the handover process will make a significant contribution to its safe and healthy  – and cost-effective – operation.

This template will be useful for construction companies and architectural firms. You can use the slides in this template to prepare information about the progress of a facility’s construction. You can specify information about each process during construction work.

This template can also be used by engineers when preparing a report on the need to re-equip production lines.

Project Handover is a professional and modern template that contains five stylish and fully editable slides. If necessary, you can change all elements of the slide in accordance with your corporate requirements. This template will be useful for project managers, company executives, start-up and construction companies. The Project Handover Template will complement your presentations seamlessly and will be a great addition to your collection of professional presentations.